Volunteering for RockyGrass

Thanks to all the volunteers who helpe make the 2018 RockyGrass Festival such a magical weekend. Watch for details about 2019 volunteering in January 2019.

RockyGrass customs gate
RockyGrass customs gate

We are in full swing preparing for the 46th Annual RockyGrass Festival. We look forward to a weekend filled with music and community here at the ranch in Lyons, Colorado. Part of what makes all of our festivals magical are the folks that volunteer to help us out. Each volunteer contributes their time and energy during the festival in exchange for a 3-day festival pass.

Volunteers represent Planet Bluegrass to thousands of Festivarians. If the thought of remaining sober during your shifts bums you out, volunteering is not for you. If greeting and helping Festivarians does seem like something you want to do, then we would love for you to be a part of our team!

Eligibility

Cancellation Deadline Dates and Fees

We understand that sometimes plans change and you are unable to volunteer. You may cancel anytime before Monday, June 25, 2019 with no cancellation fee.

How to Cancel

Simply send us an email letting us know that you will not be able to volunteer. I will email you back letting you know that your application has officially been withdrawn.

Refunds

We refund all purchased festival tickets prior to our festival refund deadline of March 22, 2019.

You do not need to purchase a ticket to volunteer. Refunds are for those who purchased a ticket before deciding to volunteer or for those who entered the On-Site Camping Lottery (which includes your 3 Day Festival Pass). Refunds are only given for the festival portion of the ticket. So, if you have purchased an On-Site Camping Pass, you will be refunded for the 3-Day portion of the pass only.

It is your responsibility to let the volunteer coordinator know you have purchased a festival ticket that needs to be refunded.

What Happens Next

If you are accepted as a volunteer you will receive 4 emails from volunteerss@bluegrass.com:

  1. An Acceptance Email
  2. A reminder email that the Cancellation Deadline Date is approaching.
  3. Your Location and Schedule email (approximately 3 weeks prior to the festival)
  4. A reminder email a week before the festival. 

RockyGrass Volunteer FAQ’s

Is camping included?
Camping is NOT included, but we will have several camping areas available. You can purchase camping passes over the phone (800-624-2422) or via shop.bluegrass.com if they are still available.
RockyGrass tarp rush
RockyGrass tarp rush
 
Can my children accompany me while volunteering?
We need your full attention during your scheduled volunteer shifts. So no, children may not accompany you during your volunteer shifts. Though, of course, They are welcome at the festival and in the campgrounds.
Can I see my favorite band?
We’ll make every effort to schedule you around your favorite band, but we can’t guarantee it. Please note on your application the one band that you can’t miss (if there is one).
Can I volunteer with my friends?
We make every effort to make sure you volunteer with your friends. There is a section on the application where you can put the person's name(s). Please submit applications within the same week. The closer you submit your applications, the more likely you will be able to work together. If you submit them too far apart the times may be filled.

RockyGrass Volunteer Positions

Box Office
If assigned to the box office, you will meet and greet Festivarians, exchange tickets for wristbands, sell festival tickets, help direct Festivarians, and answer questions. We are looking for organized and friendly folks who are willing to help out in a fast-paced environment.
Shifts are typically 4 hours each and begin as early as Tuesday before the festival begins through Sunday.

Customs
If working at customs, you’ll greet Festivarians, check that Festivarians are adorned with the proper wristband, and gently check backpacks for glass & alcohol. This is the main entrance to the festival and sets the tone of friendly Festivarianism. This position is for people who can work quickly with a smile.
These shifts are 4 hours each and all occur Friday-Sunday of the festival.
VIP Parking
Parking duties include greeting Festivarians, checking to make sure that folks have the proper credentials including parking passes and wristbands, directing vehicles, maintaining proper traffic flow, and assuring that folks park properly. We are looking for people that pay attention to detail, can help confidently direct traffic and can work in the elements of sun, rain, wind and dust.
These shifts are 4 hours each and all occur Friday-Sunday of the festival.
West Gate Festival Entrance
Duties include checking for appropriate Festivarian wristbands, educating campers on rules and regulations, and gently check backpacks for glass & alcohol. This is one of the entrances to the festival and sets the tone of friendly Festivarianism. This position is for people who can work quickly with a smile.
These shifts are 4 hours each and all occur Friday-Sunday of the festival.
Libation Station
Duties include pouring coffee and beer while having a BLAST! You must be 21 years of age to volunteer for this position. We are looking for folks that are outgoing and willing to have fun with every Festivarian. Smiling and laughing are highly encouraged while an ability to work quickly and with money is a must. There are many return volunteers for this position, so it fills up quickly.
These shifts are 4 hours each and all occur Friday-Sunday of the festival.
Lavern Johnson (Meadow) Park, River Bend, PB Farm Camp Gates
Camp gate objectives are to greet Festivarians, exchange camping tickets for wristbands, check wristbands, educate campers on all rules and regulations, and help guide parking and or assist at crosswalks.
Shifts are typically 4 hours each and begin as early as Monday before the festival begins through Sunday.
Front Gate
Greet Festivarians with a kind word, direct traffic, check tickets, vehicle stickers, wristbands, and direct Festivarians to the Box Office if necessary.
These shifts are 4 hours each and all occur Friday-Sunday of the festival.
Family Tent
Help children and their families with face painting, and arts and crafts. Face painting experience and patience is a must. There are many return volunteers for this position, so it fills up quickly.
These are all 4 hour shifts that occur during daytime hours Thursday through Sunday of the festival.
Catering
This highly sought after volunteer position is only those who have volunteered for Planet Bluegrass a minimum of 3 times and have restaurant experience.
Shifts are 5 hours each (total of 15 hrs) with a few shifts available the Thursday before the festival and the Monday after the festival.